Vacant job

Do you enjoy working in a structured manner with planning, coordination, and follow-up, and do you have a desire and ability to help others? Would you like to work at a government agency tasked with helping to reduce poverty in the world and contribute to achieving the global goals for sustainable development? Then this may be the position for you! Sida is now looking for an experienced administrator for the Department of Trade, Private Sector, and Financial Instruments at our headquarters in Rissne, Sundbyberg.

About the job

As a departmental administrator in Sida's finance department, you will be responsible for administration, meeting support, finance, and management-related planning. You will coordinate operational planning, follow-up, and internal forums while contributing to structure and efficiency for the department. You will be part of an experienced team and work at our office in Rissne, Sundbyberg.

Responsibilities

• Coordinate cross-agency and internal meeting forums, including collaboration with trade unions, and be responsible for minute-taking and meeting support at internal and external meetings.
• Be responsible for overall administration such as IT orders, onboarding of new employees, document and case management, archiving, agency mailbox, and management of the intranet pages and collaboration spaces.
• Handle ongoing financial administration, including invoice coding, and provide support to managers and controllers in budget follow-up.
• Provide qualified administrative support to department management and the department head, including calendar and travel planning, and contribute to structure, order, and foresight in management-related work.
• Participate in operational planning and follow-up, annual reports, procurements, and surveys on behalf of the manager and act as a contact person for the Director General's staff and for other incoming inquiries.

We offer

We offer a workplace with good opportunities for development and a work environment characterized by openness and diversity. You will work based on a clear mandate and area of responsibility characterized by trust between you, your manager, and your colleagues.

As an employee at Sida, you will work with the world as your workplace, with Agenda 2030 and the government’s values as your guide. To meet the challenges the world faces today and in the future, we need people with diverse backgrounds and skills.

Qualifications

Education

• High school diploma

Language

• Good knowledge of English with the ability to communicate in speech and writing.
• Very good knowledge of Swedish and the ability to communicate well in speech and writing.

Work experience and knowledge

• Very good competence and several years of experience in planning, coordination, and effective administration.
• Good experience working with digital tools in Microsoft Office and with tools for digital meetings
• Experience in minute-taking
• Some experience in financial management
• Documented experience in driving processes, following up, and completing tasks on time and under pressure
• Experience in managing various tasks and independently prioritizing between them

Functional competencies/abilities:

For this role, you need to:

• Be able to lead yourself and take responsibility for your own development
• Take initiative and be proactive
• Have the ability to handle stress, uncertainty, and risks
• Be good at collaborating and building trusting relationships
• Have the ability to engage in dialogue and create consensus

It is an advantage if you

• Have experience working as a departmental administrator or equivalent from the private sector, state-owned companies, or public sector.

Good to know

The position is a permanent employment with immediate start. A probationary period applies.

Sida offers the possibility of remote work to some extent if it works for the organization.

When contacting, please refer to ref.no 14/26

Further information about the position can be obtained from department head Kjell Forsberg, 08-698 545 21

Any questions regarding terms and other union matters should be directed to union representatives at Sida for Saco: [email protected] and ST: [email protected]

In Sida's recruitment process, selection questions are used as a tool for making an initial selection. Therefore, be careful with your answers so that they accurately reflect your skills and experience. Read more about Sida's recruitment process

Sida is a government agency. This means that information and application documents you provide to us may be disclosed under the principle of public access if someone requests them. Normally, there is no confidentiality for the information processed in the database. If you have protected personal information, please contact the contact person indicated in the advertisement by phone.

Note! Sida communicates with applicants primarily through our recruitment system ReachMee. Depending on which email client you use, emails sent from ReachMee may get caught in the spam filter, so we encourage candidates to keep an eye on this.

About Sida

Sida – the Swedish International Development Cooperation Agency - is a government agency that works on behalf of the government and parliament to create conditions for better living conditions for people living in poverty and oppression. Our work aims to contribute to achieving the goals set by the parliament and the government's direction for Swedish aid.

Sida has over 800 employees distributed between two offices in Sweden and at Swedish embassies in partner countries. Read more about Sida's employment benefits and Sida's diversity work.

Diverse experiences, backgrounds, and perspectives are the foundation for a workplace free from discrimination, where everyone thrives and does their best. We believe in diversity and its positive impact on our operations and welcome applicants with different backgrounds and experiences.